In the field of real estate in Tamil Nadu, India, Real estate transactions involve a variety of documents that play crucial roles in transferring ownership, establishing rights, and protecting interests. These documents vary depending on the specific transaction and the jurisdiction in which it takes place.
In search of perfect villa plots in Sriperumbudur?

The Types of Documents Available in Real Estate

Here’s an overview of some common types of real estate documents

The Types of Documents Available in Real Estate - Lancor

Sale Deed

A sale deed is the primary legal document that transfers ownership of a property from the seller to the buyer. It has a lot of details about the property, like its legal info, where it is, and if there are any issues with it. It also outlines the agreed-upon sale price, payment terms, and any other conditions of the sale. The sale deed must be registered with the appropriate government authority to be legally binding.

Title Deed

The title deed establishes the legal ownership and history of the property. It traces the chain of ownership back to the original owner and provides assurance that the seller has the legal right to sell the property. The title deed is typically registered with the appropriate government authority.

Encumbrance Certificate (EC)

An encumbrance certificate is like a property’s history book. This document is a record of all transactions registered on the property for a specific period. It tells you if there are any special claims or debts on the property. This paper is super important when you want to buy a property because it helps you avoid unexpected problems later on.
An encumbrance is like a rule that a property has to follow. It can be a debt, a loan, a rental agreement, or something else related to the property. These rules can change how much the property is worth and might even make it hard to sell. The EC is issued by the Sub-Registrar’s Office and helps ensure that the buyer is not purchasing a property with hidden liabilities.

Tap to know how to rectify the errors in encumbrance certificate (EC)

Property Tax Receipt

Property tax receipts are proof of payment of property taxes for the property. These receipts play a crucial role in confirming that the seller has settled all outstanding taxes, ensuring that the buyer is not responsible for any overdue payments.

Power of Attorney (POA)

A power of attorney (POA) authorizes a representative to act on behalf of the property owner in real estate transactions. 

When someone can’t take care of their property because they’re far away, living in another country, or not feeling well due to age or sickness, it’s important to choose a trustworthy person to help. This person, called a Power of Attorney (POA), can be a family member, a friend, or even a lawyer. Usually, giving someone a POA doesn’t involve money, except in cases where property development and sales are part of a Joint Venture with a promoter.

Building Approval Plan

A building plan approval is a document issued by the local municipal corporation or planning authority. It confirms that the construction of the property complies with building regulations, safety standards, and zoning restrictions. Obtaining building plan approval is crucial for ensuring the legality and safety of the construction.

Occupancy Certificate

An occupancy certificate is a document issued by the local municipality that permits the occupation of a building. It confirms that the building is habitable and complies with building regulations and safety standards. Obtaining an occupancy certificate is essential for legally occupying the property.

Sale Agreement

An agreement for sale is a preliminary agreement between the buyer and seller, outlining the terms and conditions of the proposed sale. It typically includes the property details, sale price, payment schedule, possession date, and any other relevant terms.

Rental Agreement

A rental agreement in Tamil Nadu is a legal document that outlines the terms and conditions of a tenancy arrangement between a landlord and a tenant. It’s like a promise that says the rights and responsibilities of both parties. The rental agreement can be registered according to the “Tamil Nadu Regulation of Rights and Responsibilities of Landlords and Tenants Act, 2017” (T.N. Act 42 of 2017).

Partition Deed

In Tamil Nadu, a Partition Deed serves as a legally binding document employed when individuals jointly owning a property opt to distribute or segregate their respective shares within the property. This typically happens when there is more than one owner, such as family members inheriting a property, and they want to establish clear ownership of specific portions of the property.

Gift Deed

A gift deed in Tamil Nadu is a legal document that transfers ownership of a property from one person (the donor) to another person (the donee) without any monetary consideration. It is a voluntary act of the donor and does not require any legal obligation on the part of the donee to accept the gift.


A “Will” in Tamil Nadu, as in any other part of the world, is a legal document that outlines a person’s wishes regarding the distribution of their property and assets after their death. It is a crucial legal instrument that allows individuals to ensure that their assets are distributed according to their preferences.


A Patta in Tamil Nadu is a land document issued by the revenue department that serves as proof of possession of a specific piece of land. It contains details of the land’s location, area, ownership details, and any encumbrances. The patta is an important document for various legal and financial transactions, such as land registration, mortgage applications, and property tax payments.

Completion Certificate

A completion certificate is issued by the planning authority and the local municipality after the construction of a building has been completed and inspected. It verifies that the construction follow the authorized building blueprint and satisfies safety criteria.

Allotment Letter

An allotment letter is issued by a developer to assign a specific unit or plot to a buyer in a residential or commercial development. It serves as evidence of the buyer’s entitlement to the property and may be required for further transactions.

Home Inspection Report

A home inspection report is recommended for buyers to assess the condition of the property before purchasing it. This report identifies any defects or potential problems that may need to be addressed.

Appraisal Report

An appraisal report is typically required by lenders to determine the fair market value of the property for financing purposes. This report provides an independent assessment of the property’s value.

Insurance Policies

Various insurance policies may be relevant for real estate transactions, such as homeowners insurance, title insurance, and flood insurance. These policies provide protection against potential losses or damages.

Closing Disclosure

A closing disclosure is a detailed document that summarizes the key terms and conditions of the real estate transaction, including the sale price, financing details, closing costs, and any other important information.

Closing Statement

A closing statement is a final accounting of the transaction, detailing the funds exchanged between the buyer and seller, including the sale price, closing costs, and any adjustments.

Tying it Together

Real estate transactions involve a complex array of documents that play essential roles in transferring ownership, establishing rights, and protecting interests. From sale deeds and encumbrance certificates to title deeds and occupancy certificates, each document serves a specific purpose and contributes to the transparency and integrity of the transaction. Understanding the various types of real estate documents is crucial for both buyers and sellers to ensure a smooth and legally sound process.